One benefit of using Microsoft Excel to create tables containing information such as the names and titles of employees or conference attendees is that you can use that table later as a data source for a mail merge in Word. You can also use this feature to create nametags and print them on perforated sheets or customize the size to suit your needs. The key is setting up the spreadsheet for the merge and then using the correct fields to import the data into Word.

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• Creating Name Tags Microsoft Word Search
• Creating Name Tags Microsoft Word Document
• Creating Name Tags In Microsoft Word
• Create Name Tags Microsoft Word

Click 'New Document' to create a Word document in which you can enter the sheet of name tags, which appears as a table in Word. To view the lines on the table, select 'View Gridlines' from the Layout tab, Table Tools, in the Table Group. Enter the names for each name tag, using the font and format options from Word. Many people know that you can use the Mail Merge feature in Microsoft Word 2010 to easily create mailing labels, but did you know you can use it to quickly create custom name badge inserts? Here, you will learn the steps to create custom name badges with the Mail Merge feature. There are five basic steps to creating the custom badges.

Preparing the Worksheet

Step 1

Add headings to the Excel worksheet if the columns do not already have them. Your headings do not have to match Word's merge fields, but using functional headings such as 'First Name' and 'Last Name' will make the merge process easier.

Step 2

Delete any blank rows or columns within the data. Right-click on a blank row or column and select 'Delete.' Choose 'Entire Row' or 'Entire Column' and click 'OK.'

Step 3

Creating Name Tags Microsoft Word Search

Select the entire table. Click the 'Formulas' tab and click 'Define Name' in the Defined Names group. Enter a name for the list, such as 'Nametags,' and click 'OK.'

Performing the Merge

Step 1

Open Microsoft Word. Select the 'Mailings' tab and click 'Start Mail Merge' in the Start Mail Merge group. Choose 'Step by Step Mail Merge Wizard.' The Mail Merge pane opens.

Step 2

Creating Name Tags Microsoft Word Document

Select 'Labels' under Document Type and click 'Next.' Click 'Label Options' and choose the brand and product number if you are using commercial nametag sheets. Click the 'New Label' button to enter custom label dimensions. Click 'OK' to continue.

Step 3

Click 'Next' to select your data. Select 'Use an Existing List' and click 'Next.'

Step 4

Creating Name Tags In Microsoft Word

Click 'Insert Merge Field' in the 'Write & Insert Fields' group on the Mailings tab. Click on the first heading that you want to appear on the nametags, such as 'First Name.' Insert all of the fields you want on the tags and format the fields as you want the text to appear, adjusting the font, size and alignment as needed. Click the 'Update All Labels' button to add the merge fields to all of the nametags.

Create Name Tags Microsoft Word

Step 5

Click 'Next' to preview the nametags. Edit the tags as desired, then click 'Next' to complete the merge.

Step 6

Click 'Print' under Merge to print the nametags, or press 'Ctrl-S' to save the nametags to use in the future.

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